Key Responsibilities

• Audition Logistics: Coordinate administrative tasks, venue leasing, and setups for international casting calls.
• Database Management: Oversee the primary casting system, archiving user profiles and skill tags.
• Applicant Vetting: Manage initial resume filtering, video screening, and candidate communication timelines.
• Documentation Support: Archive essential artistic records, portfolio submissions, and digital showcase files.
• Media Outreach: Publish casting updates via social media and industry job boards to drive volume.
• Schedule Coordination: Manage complex global calendars and multi-timezone travel itineraries for talent.
• Onboarding Coordination: Act as the primary point of contact for selected talent during their relocation, medical clearance, and initial arrival phases.

Skills Matrix

Hard & Technical Skills

• ATS Architecture: Proficiency managing complex databases (e.g., specialized casting systems) with flawless tagging habits.
• Complex Global Logistics: Mastery of managing multi-destination flights, hotel room-blocks, ground transport, and venue permits across multiple time zones.
• Digital Media Processing: Competency handling high volumes of multimedia files (handling compression, aspect ratios, and secure cloud sharing folders).
• Digital Marketing Recruitment: Familiarity running organic/paid recruitment campaigns on LinkedIn, Instagram, and specialized global talent forums.

Soft & Behavioral Skills

• Hyper-Organization: Outstanding ability to process hundreds of data profiles daily without dropping communication threads.
• Empathic Communication: Delivering rejection or acceptance letters with high warmth, professionalism, and promptness.
• Cross-Cultural Sensitivity: Interfacing daily with foreign performers with clear, simplified English instruction that prevents miscommunication.

Key Requirements

• Experience: 3-5 years in talent database coordination, HR recruitment, or entertainment administration.
• System Competency: Advanced operational skill in handling Applicant Tracking Systems (ATS) and databases.
• Organization: Confirmed capacity to process massive flows of applicant data and media portfolios.
• Communication Style: High cultural sensitivity and clear verbal/written English communication habits.